Private Rented Sector Database: how landlords can prepare
What the planned Private Rented Sector Database means for landlords in England and which property and safety records to organise now.
The government plans to begin regional rollout of a mandatory Private Rented Sector Database from late 2026. Final regulations and fees are still to be confirmed, but landlords can prepare their core records now.
What is planned?
The Renters’ Rights Act implementation roadmap says registration will roll out regionally from late 2026 and will be mandatory for private landlords. An annual fee will apply, with the amount to be confirmed closer to launch.
Registration is expected to begin for landlords and local councils before public access and wider data sharing are enabled.
- England-only private rented sector reform
- Regional rollout planned from late 2026
- Watch for final regulations and official guidance
Information the roadmap expects
Subject to the final regulations, the government expects entries to include landlord and joint-landlord contact details, property information and key safety records.
- Full address, property type and bedroom count
- Occupancy, household and furnishing details
- Gas, electrical and Energy Performance Certificate information
What landlords can do now
Check that names and addresses are consistent across the tenancy, certificates and landlord records. Replace expired documents and keep their issue and expiry dates easy to find.
Do not pay or submit information to an unofficial registration service. Follow GOV.UK for the confirmed launch process.
- Create one accurate property record
- Check EPC, EICR and gas safety information
- Keep joint-landlord contact details current
How Dealtwith supports readiness
Dealtwith keeps property, participant and certificate information together, highlights missing records and preserves replacement versions. A future registration record can be added without rebuilding the tenancy history.
- Tenancy Health highlights gaps
- Document dates and versions stay organised
- Future database renewal reminders can use the same record
Official sources
Rules can change and individual circumstances matter. Check the current official guidance: